Frequently asked questions

Type of projects

  • What type of projects can I submit to the CCDMD Call for Projects?

The CCDMD supports the the creation, adaptation and translation of print or digital educational resources that are suitable to the context in Québec, that is any type of digital or print resource used for learning or teaching one or more competencies in a program of study.

For example, you could submit a proposal for a print textbook, an e-book, a website, a mobile application, a teaching scenario, a series of photos or videos, a series of Netquiz exercises, etc. are examples of digital or print educational resources.

The CCDMD also supports subsequent editions or updates of digital or print resources produced by the CCDMD.

  • Can I submit a project in every discipline?

All types of resources are eligible no matter the pre-university or technical program of study, with one exception: you cannot submit a textbook proposal for a program that has more than 1,000 students a year in the Québec college network.

Eligibility

  • I am a retired teacher. Can I submit a project?

Yes, but your project has to be supported by a teacher at a CEGEP and backed by the office of the academic dean. A working teacher will also have to verify that the content matches at least one competency in a CEGEP program.

  • Can two teachers from two different CEGEPs submit a project together?

Yes, you can submit a project with a colleague from a different college.

  • Can I translate an existing textbook?

Yes, it depends on the cost of the translation and, of course, your ability to obtain the copyright.

  • I want to propose a new edition of a textbook I wrote that was published by the CCDMD. Do I need to submit eight copies of the current edition as a sample of the teaching materials already produced? If so, can you provide the copies?

Yes, we can provide copies to the members of the selection committee if it is a textbook published by the CCDMD. Make sure you complete the form properly (except for the chapter sample) and specify the changes required for the new edition.

Submitting a project

  • What is the deadline for submitting my file?

Your file must be sent to info@ccdmd.qc.ca by Friday, March 6, 2020, at 4:30 p.m.

Every year, the Call for Projects is available on our website at the beginning of November and sent by the dean’s office of your CEGEP to your respective departments. The deadline is usually the first Friday in March.

  • For an update of an existing product, do I have to complete the Call for Projects form?

Yes. The form must accompany all requests sent as part of the annual Call for Projects. This allows us to check with the college network whether an update of the product would be useful.

  • Why do I have to submit a sample chapter?

For a print work, the sample chapter is used to evaluate the author’s writing skill. For a subsequent edition of an existing work, you do not need to provide a sample chapter, but you do have to provide all the other parts of the Call for Projects file.

Letters of support

  • Why do I need letters of support?

The letters of support prove that the project meets a need (didactic or educational) and that it is of interest to several CEGEPs that offer the program in question. The selection committee will reject any project if it is not accompanied by original letters of support.

  • Who should write the letters of support?

It is very important to have letters of support from teachers in the department of your college and from the sister departments in other colleges in the network that offer the same study program. The academic dean’s office of your college must also approve your project.

Can I submit my project even if I have not yet received all the letters of support?
Yes, but we have to receive the letters of support before we send the files to the selection committee, that is, two weeks after the deadline for project submission. The committee usually meets 30 days after the deadline. All letters of support received after the deadline will be returned immediately and will not be taken into consideration in the evaluation of your file.

Compensation and copyright

  • What compensation do you offer?

Once your project has been accepted, you will receive a lump sum set by contract. You will also receive royalties based on a percentage of sales, if applicable.

  • Will I retain the copyright?

A waiver of copyright is required for the work produced. This waiver is granted without restriction as to territory, time or media. Notwithstanding this, intellectual property is an inalienable right under the Copyright Act of Canada. Your name will appear prominently as the author, in recognition of this right.

Selection

  • Who sits on the selection committee?

The selection committee is made up of representatives of the college network, including academic advisors, civil servants from the Ministère de l’Éducation et de l’Enseignement supérieur (MEES) and representatives of the CCDMD. Generally, the external members sit on the committee for two consecutive years.

  • How many projects are accepted each year and how are they selected?

The number of projects accepted depends on the number submitted, their quality, whether they fulfill the eligibility conditions and respect the evaluation criteria, and the amount of the subsidy received from the Ministère de l’Éducation et de l’Enseignement supérieur (MEES).

  • How long does the selection process take?

All teachers who submit a project will receive an acknowledgement of receipt. The selection committee’s decision will be communicated by mail no later than May.

Production

  • What will my role be during production?

You will be in charge of writing the content and you will collaborate on the pedagogical design, following the standards and conditions set by the CCDMD.

A project manager will be assigned to you to provide the required pedagogical, technical and administrative oversight throughout the production process. Different types of technical support may be involved, such as content review, copy editing, programming, graphic design and so on. The administrative support offered is contractual and financial.

  • If I still have questions, whom should I ask?

If you have more questions, please contact us at info@ccdmd.qc.ca. We will be more than happy to respond.